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Construction Administration Document Control Specialist job in Arlington

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Job Ref:  129186BR
Employer:  AECOM
Country:  United States
County/State:  Virginia
City:  Arlington
Arlington, TX, USA (Show on map)
01/10/2016 22:59

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
Building Engineering
We deliver creative solutions for building projects for industry, government, commercial and leisure sectors. Our building engineering specialists have expertise in structural and building services engineering, fire engineering, acoustics, facades and seismic design. We embed sustainability principles in every design.

Job Summary

Responsibilities include, but are not limited to:

  • Document Control - Responsible for processing all incoming/outgoing (classified and unclassified) documentation and dissemination to appropriate team members for further action. (i.e., Construction Submittals, RFIs, FDCs, Supplemental Instructions, O&M Manuals, RFPs, Contract Letters, Non-Conformance Notices, Pay Requests, Safety Concerns and other construction management related documentation.)
  • All documents are handled and stored electronically, except for the project's final deliverables
  • Troubleshoot issues related to the documents being processed and project related issues
  • Maintain logs to track the project status
  • Provide project status updates relating to Construction Submittals, O&M Manuals, RFIs, NCRs and other construction administration reports as requested
  • Maintain redline drawings and specifications for the Owner's team
  • Attend Contractor Progress and Quality Control Meetings, both in office and on construction sites as needed
  • Ability to follow guidelines supplied by Client in relation to project security
  • Will be required to work overtime as needed (or directed) to support project demands
  • May on occasion be required to work outside of normal working hours (or a weekend) to support unique project demands

This position is ideal for someone who truly enjoys working on unique projects, multitasking and interacting with people. This individual must be detail-oriented and flexible with the ability to work both on a team and independently. The successful candidate must work well in a fast-paced environment, be able to multi-task, set priorities, be a self-starter, get things done accurately and on time; and foster a positive relationship with the clients, project team members and contractors.

Minimum Requirements
  • High school diploma or equivalent
  • 3 years of administrative experience (preferably working in a construction administration/document control support role in the architectural/engineering or construction industry; in a fast paced work environment)
  • Must be a U.S. Citizen
  • Must have and maintain a DoD TS Clearance - Current clearance must be active and not older than five years
  • Proficient in MS Office Suite Professional, specifically Word, Excel, PowerPoint
  • Familiar with editing and bookmarking documents within Adobe Acrobat
  • Must be thorough, well organized, and effectively manage time
  • Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines
  • High level of accuracy and attention to detail is essential; able to prioritize multiple tasks
  • Excellent verbal and written communication skills
  • Must be able to read, write and understand the English language
  • Must have a valid driver's license

Preferred Qualifications
  • Associate's degree or higher in related field or equivalent work experience
  • Construction Administration (CA) experience and Document Control management experience
  • Working knowledge of the terminology in the Architectural/Engineering and Construction Industry
  • Knowledgeable in handling classified documents and working in a SharePoint environment

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.
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