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HR Shared Services Specialist job in Hong Kong

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Job Ref:  141041BR
Employer:  AECOM
Country:  Hong Kong
City:  Hong Kong
06/10/2016 22:47

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
AECOM Shared Services
We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.

Job Summary
Job Summary

This newly created role provides employee services in our Hong Kong Region, including but not limited to managing employee administration jobs during the employment life cycle , contract management, leave management, P-file management, visa arrangement, etc. (Particularly for on-boarding process). Sitting in our HR Shared Service team this role will see you:

  • Act as a point of contact for all onboarding issues after candidates acceptance
  • Produce new employment contracts
  • Manage the on-boarding process for all new starters
  • Guide new employees on the completion of the required statutory forms for registration purposes including any registration forms, code of conduct, employee hand book, etc.
  • Data entry of new employee data into AECOM's HRIS system
  • Complete government/company benefits enrollment
  • Manage employee leave applications and leave reporting
  • Ensure reconciliation between the e-leave system and timecard system
  • Arrange work permit applications and renewal
  • Send out contract renewals and probation completion notifications and arrange employment contract/probation completion letter accordingly
  • Manage off-boarding process for leavers
  • Assist on expanding service scope of the Shared Service team in Hong Kong
  • Provide reports as required


  • Ensure the timely delivery of your shared service provisions in line with set SLA's including error free and timely production of your documentations.
  • Effectively collaborate with HRBP's and Talent Acquisition to collate the appropriate information required and relaying progress

Minimum Requirements
  • Bachelor degree
  • 2 - 3 years HR operations, ideally within an MNC environment
  • Excellent communications and interpersonal skills to work in a multinational environment
  • Self-motivated, detailed oriented and well organized; pleasant and positive working attitude to work in a team
  • Capable to work independently with strong sense of responsibility
  • Proficiency in MS Office (Word, Excel and PowerPoint), experience with Oracle is highly preferred
  • Good command of spoken and written Chinese and English

Preferred Qualifications
  • please see the above.

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
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