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Executive Assistant - Aecon Water Infrastructure job in Calgary

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Job Ref:  793173838
Employer:  AECON
Job Type:  Permanent
Country:  Canada
County/State:  Alberta
City:  Calgary
17/10/2016 00:02
Under the general supervision of theSenior Vice President, Social Infrastructure, the Executive Assistant (EA)performs a variety of complex and confidential administrative duties requiring a thorough knowledge of organizational NA EA also supports members of the Senior Management Team as NA.
This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional appearance at all times.

Key Responsibilities
  • Provide executive administrative support
  • Create and manage specific documentation, correspondence, distribution, photocopying etc.
  • Establish and maintain various filing systems
  • Screen requests and identify issues to determine priority
  • Coordinate and provide meeting set-up for internal and external meetings as well as international meetings
  • Co-ordinate all facets of executive itineraries including travel, identifying problems and shifting priorities in order to adjust schedules if necessary
  • Responsible for the production of corporate documents and correspondence
  • Conduct specific research as directed
  • Participate in team coordination and strategy meetings related to the department and workload planning
  • Responsible for the incoming mail process and following up with appropriate action
  • Screen incoming calls and exercise discretion as to the referral of telephone calls, response to internal and external inquiries and re-routing of callers to other departments where appropriate
  • Communicating and interacting with an assortment of individuals in a wide range of situations requiring tact, diplomacy and discretion
  • Creation of PowerPoint presentations used for high-level meetings
  • Participate as required in the organization and set-up of department related promotional events
  • Report preparation and presentation development
  • Organization of hotel accommodations and transportation for senior out of town visitors
  • Planning, organizing and follow-up on details relative to offsite company functions including invitations, selection of menus, seating arrangements
  • Preparation of expense reports, review of credit card statements and allocation of expenses
  • Communicate sensitive information to senior management/external sources and often handling confidential information
  • Other related general administrative duties as required

Required Knowledge & Skills
  • Minimum of 10 years experience as a senior administrative assistant
  • Experience within the construction industry is an asset
  • Superior working knowledge of MS Office (Word, Excel, Access, Power Point)
  • Superior attention to detail
  • Superior communication skills both written and oral.
  • Ability to work well under pressure with a focus on deadlines, using initiative and requiring minimal supervision
  • Logical with good organizational skills and the ability to multi-task
  • Tactful and assertive
  • Previous experience planning large-scale events
  • Previous experience with SAP is an asset

Employment Status

Compensation & Benefits Overview
Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.

Equity Statement
Aecon is an equal opportunity employer.
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