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Procurement Assistant job in Bellville

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Job Ref:  141465BR
Employer:  AECOM
Country:  South Africa
City:  Bellville
30/09/2016 12:10

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
Mining/Minerals & Industry
We deliver mines, mineral processing plants and associated infrastructure across some of the world's richest resource regions including Australia, New Zealand, the Americas, Asia and Africa. We provide mining support and infrastructure for surface minerals projects, including ports, heavy rail, haul roads, airfields, camp facilities, buildings, power and water supply services.

Job Summary
  • Assist with routine administrative functions within the procurement team;
  • Coordinate the development, implementation and updating of procedures / procurement guidelines;
  • Assist the procurement manager with drafting and preparing weekly and monthly reports;
  • Assist members of the procurement team with the preparation, monitoring and closing of packages;
  • Prepare checklists for each package to ensure the monitoring of planned, ongoing and completed activities;
  • Routing of the following documents for signature:
  • Procurement package plans and motivations;
  • Requests to approach the market;
  • Enquiry documents;
  • Addendums to enquiry documents;
  • Tender evaluations;
  • Submissions to Acquisition Councils ;
  • Contract documents;
  • Compensation events;
  • Early warnings;
  • Payment certificates;
  • Final statements;
  • Completion certificates;
  • Taking of and compiling various minutes of meetings;
  • Assist with the filing of original documentation;
  • Assist with the filling of electronic documentation on server and 4Projects;
  • Ensure the correct numbering convention is followed on all procurement documentation;
  • Maintain various registers (EWs, CEs, PMIs, etc.) related to different packages;
  • Maintaining of information on AMPS;
  • Management and safe keeping of original securities and guarantees;
  • Drive and expedite deliverables and inputs from other departments;
  • Define, prepare and adapt, according to the form of contract, the different documentation templates to be used;
  • Provide support necessary for the preparation of electronic documents (Word, PowerPoint, Excel, Visio, etc.).

Minimum Requirements
  • Minimum 3 years' Procurement Administration Assistance experience.
  • Transnet experience.
  • NEC experience.

Preferred Qualifications
  • Secondary Certificate.

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
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