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Document Controls / Administrative Assistant - Sacramento job in Crescent City

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Job Ref:  134952BR
Employer:  AECOM
Country:  United States
County/State:  California
City:  Crescent City
30/09/2016 11:54

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
Construction Services
Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client's unique needs. We provide services such as program management, construction management and owner's representation to our clients around the globe.

Job Summary
The PM/CM division of AECOM is actively seeking a Document Controls / Administrative Assistant for the Sacramento, CA office. The project will include the construction management for the new California Highway Patrol Replacement offices. The successful candidate will work with other AECOM and client staff on an active construction site in a site trailer office environment.

The responsibilities of this position include, but are not limited to, those listed below:

  • Provides office and clerical support including preparation of correspondence, reports, meeting minutes, and slide presentations, receipt and distribution of incoming and outgoing documents, receptionist duties, and related duties including entering documents into the MIS (SharePoint)
  • Provides administrative assistant and clerical support and manages the office with regards to supplies/purchases to support the project team
  • Works with AECOM vendors to support the office
  • Receives and files all incoming and outgoing documentation
  • Prepares and maintain files in accordance with project procedures
  • Responsible for maintaining the final project archive documents per DGS record requirements. Coordinates and manages the archive files
  • Collects daily reports and maintains the Daily Report Log
  • Assists in process incoming and outgoing RFCs, RFIs, Submittals, Pay Requests, Safety Concerns, Non-Compliance Notices, and other construction management related documentation at the site
  • Assists in the processing of pay applications for accuracy before forwarding to DGS for approval
  • Assists in special reports as requested by the CM
  • Prepare meeting minutes and other correspondence for the Project team
  • Assist the Construction Project Management team at the site, which is expected to consist of the AECOM Construction Manager, the State's Project Director (P/T) and State's inspectors​

Minimum Requirements
  • High School Diploma or equivalent
  • Construction management administrative service experience
  • Experience in document control and filing systems, meeting minutes, RFI/Submittal and other Project logs and management
  • Proficient in MS Professional Office Suite including: Excel, Word, Access, and PowerPoint
  • Experience with project management software systems
  • Must be detail oriented, thorough, well organized and effectively manage time
  • Ability to multi-task in a high-energy environment and be able to prioritize multiple tasks
  • Must possess a background in construction or engineering related work activities to understand the terminology used in the office environment on a daily basis
  • Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines
  • Excellent verbal and written communication skills
  • Must have a valid driver's license
  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test and CDCR's security clearance to access the prison

Preferred Qualifications
  • None

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.

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