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Administrative Assistant job in St. John's, NF

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Job Ref:  20395BR
Employer:  Hatch
City:  St. John's, NF
16/10/2016 05:00
We are actively seeking to hire an Administrative Assistant to join our St. John's, NL office. Under the supervision of the Lead Administrative assistant, the secretary will perform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office.
  • Support Human Resources functions, particularly related to onboarding new personnel;
  • Assist Project Managers with administrative duties and proposal/project support as requested and maintain appropriate interpersonal relationships with employees, peers and clients;
  • Prepare and edit correspondence, communications, presentations and other documents;
  • Liaise with internal staff at all levels;
  • Perform a wide range of diversified administrative functions including but not limited to answering the phone, photocopying, mail, couriers, filing and word processing;
  • Demonstrate a high level of expertise in Microsoft office and act as a resource to the office;
  • Assist members of the office in the development of forms and data display;
  • Drafting, proofreading and formatting correspondence, reports, presentations, proposals and other materials as assigned;
  • Conserve staff time by reading, researching, and routing correspondence; drafting letters and documents; collecting information; initiating telecommunications;
  • Process accounts payable invoices;
  • Accounts receivable tracking/updating as well as logging payment receipts;
  • Time and expense entry for on-site personnel and approving of time;
  • Document control;
  • Travel arrangements.
  • College training or equivalent experience;
  • 5+ years of administrative experience in a professional work environment;
  • Intermediate to advanced computer skills, including MS Office and Bluebeam;
  • Excellent coordination and planning skills;
  • Excellent verbal and written communication skills;
  • Self-motivation, initiative and the ability to work effectively with all organizational levels;
  • Quick learner;
  • Well organized with good interpersonal skills;
  • Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
  • Experience with SAP would be considered an asset;
  • Can easily prioritize tasks, adapt to change, and work very well under pressure.

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