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Document Controller (Marine Works) job in Accra

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Job Ref:  142111BR
Employer:  AECOM
Country:  Ghana
City:  Accra
30/09/2016 12:13

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

Job Summary
The Document Controller is responsible for the implementation of project-specific procedures for the storage, retrieval, management and tracking of company documents.

Duties and Responsibilities:
  • Implementation of project-specific procedures for storing, managing, retrieving and tracking company documents.
  • Implementation of project-specific procedures for adhering to the project's document lifecycle procedures including the archiving of records in accordance with the records retention schedule.
  • Controlling the retrieval of documents by authorised users.
  • Developing and maintaining registers and logs [such as Correspondence registers] for incoming and outgoing documents.
  • Adhering to document management procedures, policies and systems.
  • Supporting the staff of other departments in the implementation of document workflows and templates.
  • Assisting with quality audits by internal and external auditors
  • Performing document management tasks as needed.
  • Scan and upload documents where required

Minimum Requirements
  • Minimum 5 years of experience in document control department.
  • Minimum 5 years of experience in the employ of an engineering consulting firm or construction contractor.
Specific skills required:
  • Ability to prioritize, manages time well, multitask and troubleshoot.
  • Strong interpersonal, communication and customer service skills.
  • Experience with document control / database management software.
  • Ability to build effective working relationships with colleagues and external stakeholders.
Personality Attributes:
  • Focused on client delivery - attention to detail and quality with a capacity to work under pressure and meet deadlines.
  • Strong interpersonal, communication and customer service skills.
  • Attention to detail.
  • Work as part of a Team.
  • Ability to work accurately under pressure to meet project targets.
Additional Comments:
  • Eligibility to work in Ghana due to nationality is a requirement.

Preferred Qualifications
  • Secondary Certificate
  • Computer literate

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
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