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Purchasing Agent 2 job in Germantown

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Job Ref:  142326BR
Employer:  AECOM
Country:  United States
County/State:  Maryland
City:  Germantown
30/09/2016 11:42

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
AECOM's Global Support Services (GSS) organization resides within AECOM's Government business line and is comprised of three divisions - International Development, Operations and Mission Support, and Global Programs. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world. GSS supports the U.S. Government, non-U.S. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support.

Job Summary
The Purchasing Agent will assist in procuring services required to support a multi-year contract that includes services such as destructions, appraisals, repairs, temp services, and some hardware and supplies. Sourcing skills for challenging requirements are necessary. Strong customer service skills and the ability to adjust priorities on a frequent basis to adapt to program needs are necessary. Responsible for all aspects of purchase order administration from RFQ to closeout, with a heavy emphasis on administrative documentation required for a heavily transactional workload.

Essential Responsibilities:
  1. Coordinate, develop, and produce purchase order documentation such as purchase orders, change orders, task orders, solicitations, estimates, price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence.
  2. Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations, price analyses, Labor Law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance.
  3. Review and process purchase requisitions.
  4. Compile documentation to establish procurement files.
  5. Coordinate with accounting and finance department to facilitate payments and payments issues, job cost management, contract audit/filing, and closeout process.
  6. Negotiate terms and conditions with Government/commercial vendors and subcontractors.
  7. Ensure compliance with governmental law and divisional policies on contracts and procurement.
  8. Ensure agreement requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  9. Interface and coordinate with vendors/subcontractors as assigned.
  10. Maintain a Government compliant filing system and be responsible for correspondence on procurement matters.
  11. Assist with monitoring small business goals.
  12. Participate in the development of policies and practices; ensure procurement practices, transactions, and documentation comply with policies and procedures, contract requirements, and Government regulations.
  13. Enter purchase orders and releases into the CostPoint accounting system.
  14. Perform proposal evaluations.
  15. Prepare Justifications for Awarding to Large Businesses.
  16. Prepare Memos of Negotiation.
  17. Prepare Market Analysis and Surveys.
  18. Solicit and Award Option-Year Orders.
  19. Perform all other position related duties as assigned or requested.

Other Responsibilities:

Safety - AECOM enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the AECOM Quality Policy and carry out job actwaivities in compliance with applicable AECOM Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Minimum Requirements
Must be a US citizen.

Bachelor's degree from a four-year college or university, and one to two years of related experience and/or training, or equivalent combination of education or experience.

Working knowledge of the Federal Acquisition Regulations (FAR), with Department of Defense Federal Acquisition Regulations Supplement (DFARS) familiarity helpful but not mandatory. Familiarity with Contractor Purchasing System Reviews (CPSR) preferred. Must be able to perform price analyses to determine fair and reasonable pricing. Must be familiar with Public Laws, SAM, and consent packages. Must have had experience issuing Purchase Orders, with CostPoint experience preferred. Must be proficient working in FFP, T&M, CR, and LH environments. Excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required. Experience or ability to perform creative research for unique vendor requirements is a strong plus.

Position may require travel and the ability to pass and maintain a Security Clearance.

Must be able to pass a pre-employment drug screen and a government background check.

Must be able to speak, read, write and understand English.

Preferred Qualifications

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.
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