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Project Coordinator, Procurement Specialist job in Newmarket

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Job Ref:  WAT00092
Employer:  GHD Pty Ltd
Country:  Canada
County/State:  Ontario
City:  Newmarket
09/10/2016 05:01
About the Job:

We are looking for a responsible Project Coordinator to work from our Newmarket office for eSolutions, a GHD company. The ideal candidate that will run, administer and organize all project activities in cooperation with and under the direction of the Project Manager, aiming at the flawless execution of the project. The successful candidate will be a key member of the Project Management team, who aspires to work in a fast paced, vibrant, well-established and expanding consulting firm.

About You:

You're known as an organizational guru who is happy ensuring everything is in its rightful place. You are proud of your fanatical attention to detail, ability to multi-task and superb communication skills. You are the first to contribute to team meetings and are comfortable being the liaison between the client and the internal project team through the entire lifecycle (initiation, planning, execution, control and close). You consider yourself a lifelong student who thrives in an environment that is constantly evolving. Your unique ability to learn and retain details about people and projects makes you a Manager's dream. You are currently filing this job description in a folder titled "Apply".

What You Will Be Doing:

• Coordinate activities, resources and information
• Working in a fast-paced environment with constantly changing priorities
• Frequently interacting with Project Managers, clients, project staff and IT staff
• Supporting the Project Manager (PM) through all phases of the project management lifecycle
• Monitor and track project's progress and handle any issues that arise
• Updating project-related tasks in project scheduling software
• Strong follow-up
• Preparing draft meeting agendas for internal and client meetings
• Attending and taking notes for internal and client meetings
• Act as a point of contact and communicate project status and Keep the project timeline updated
• Anticipating the next steps of the project lifecycle, including PM/client needs
• Ensuring project files are current and up to date according to ISO standards
• Responding to client inquiries related to procurement software
• Assisting in creation of e-bid templates
• Learning new technologies
• Completing administrative tasks for the executive team
• Other duties as assigned


• Must have a secondary school Degree or Diploma in a relevant field. Ideally in Supply chain/purchasing.
• Must have minimum of 1-3 years' experience in a Procurement role
• Strong procurement skill sets/knowledge of competitive bid processes
• Excellent knowledge of the Procurement lifecycle (end to end process)
• Basic knowledge of software development lifecycle
• Have strong organizational and time management skills
• Demonstrated ability to build, develop and maintain long-lasting relationships with clients and networks
• Ambition to build / develop a career
• A passion for coaching and mentoring
• An ability to work collaboratively in a team environment
• A high level of motivation, strong work ethic and ability to work under limited supervision ('self-starter') in unstructured environments
• An ability to think outside of the box and thrive on new challenges
• Enthusiasm and ambition, to be instrumental to the further success of a growing practice area
• Exceptional written and verbal communication and presentation (including workshop) skills
• Strong customer service focus and interpersonal skills
• A very strong attention to detail
• Demonstrated ability to multi-task, prioritize and problem solve
• Proven team player
• Intermediate level computer skills including Word/Excel/Powerpoint
• Some travel required

We offer a professional working environment and culture and believe that work/life balance contributes to the success and happiness of our people. We also offer competitive salary packages based on qualifications, skills and experience.

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