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Bid Coordinator job in Trafford Park

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Job Ref:  KW/0011/CT
Employer:  Morson International
Country:  United Kingdom
City:  Trafford Park
Post Code:  M17
11/10/2016 09:16
Morson International is the UK's largest technical recruitment agency with a turnover of over £700million. Due to continued growth and the success of our bid team we are now looking for a Bid Coordinator to provide administrative, writing and production support to the Bid team. Populating basic supplier forms and pre-qualification (PQQ) documents with standard company information and other bid text as requested. You will act as a central point of contact for the bid team with all stakeholders. You will work closely with the Head of Bid Management to support all coordination duties including:

  • Maintaining Company documentation and ensuring that new text is saved in the content library including case studies and graphics
  • Downloading, storing and distributing incoming bid information for new bids to the bid team
  • Supporting bid team in qualification of opportunities and research for all bids
  • Provide on-going administrative and process maintenance support all bids and proposals.
  • Set up all bid process documentation for each bid
  • Produce monthly bid reports and other Management Information as required
  • Record on the bid tracker/database - bid response decisions and process updates agreed with the bid writers
  • Prepare and circulate bid schedules and answer plan templates to the bid team and relevant internal stakeholders. Ensure reminders are sent at each milestone of the bid
  • Maintain an up to date electronic and hard copy filing system so all submitted bids are easy to retrieve
  • To develop an in-depth knowledge of the brand guidelines and ensure all documentation is compliant
  • Printing and production of tender responses ensuring the highest quality
  • Working with the bid team and liaising with operational managers around bid pipeline and forthcoming opportunities
  • Review all incoming tender portals and tender notification sites for new opportunities
  • Update portals on a regular basis with up-to-date information
Other key requirements - Efficient organisational skills, ability to work on own initiative and work effectively under pressure on multiple tasks.
Qualifications/Experience/Skills Experience within sales support, bids, and proposals id preferred and ideally will have worked within a recruitment environment.
  • Must have strong administration and coordination experience along with an excellent knowledge of MS Office packages.
  • Excellent organisational and time management skills. Flexibility to cope with multiple tasks and deadlines
  • Diplomatic and able to handle and use constructive feedback in order to make needed changes to documents and proposals
  • High level of accuracy and attention to detail
  • Strong communicationverbal and written-skills
  • Ability to maintain working files and revisions of documents
  • Self-motivated, highly focused with a strong desire to achieve
  • Ability to work independently as well as work as part of a team
  • Ideally experience of the recruitment market or engineering sector
  • Pro-active approach
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