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Senior Secretary job in Croydon

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Job Ref:  CA_39077
Employer:  Carillion plc
Job Type:  Permanent
Country:  United Kingdom
City:  Croydon
Post Code:  CR0
22/10/2016 01:06

Purpose of Role
To add value through the proactive management, planning and organising of general administrative work and personal diary management of dedicated senior managers and initiating, co-ordinating and communicating information on their NA close liaison, ensure effective team working with the management team

Principal Accountabilities
• Ensuring the effective and proactive diary management (room bookings, meetings and conference arrangements) for assigned senior managers -Making travel arrangements, collating expenses and mileage returns -To manage the office, including, as the first point of call for all customers (internal and external), providing a professional customer service. -Responsible for the email inbox housekeeping on behalf of assigned senior managers so that their time is utilised as efficiently as possible. -On behalf of assigned senior managers read and understand correspondence (including emails) and take appropriate action where necessary. -To be responsible for the organisation, planning and co-ordination of meetings, events and projects. -Ensuring that any reports, documents and administrative tasks required by the senior managers, including the provision of briefing information to support all meetings, are completed to the agreed standard and timescale. -To compile draft letters and correspondence to the highest standard. Including typing and distribution of agendas, meeting and interview notes. -Sorting out post -Maintaining stationery stock -Chasing progress and making administrative updates to various documents and files (including K:drive and intranet) -Processing acceptance, coding and authorisation of invoices and dealing with queries. -Collating, preparing and printing documents and reports -Scanning, photocopying, filing and archiving

Additional Role Information
  • 26 days annual leave + 8 bank holidays with the opportunity to buy more holidays once you have been with a for a short while
  • BUPA Healthcare Insurance (single cover with option to 'trade up' to cover your family
  • Pension Plan
  • Carillion 'Thank You' Scheme, which offers flexible, tax efficient benefits such as child care vouchers, cycle to work scheme & discounts on high street brands

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