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Project Support Coordinator job in

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Job Ref:  20323BR
Employer:  Hatch
Country:  Botswana
13/10/2016 05:02
Project Support Coordinator
A position has become available for a Project Support Coordinator to provide general administrative support within the Botswana Office .

Responsibilities :
  • Coordination of meetings (venue, logistics, refreshments) on request
  • Minute taking (typing and distribution of meeting minutes
  • Executing and coordination of travel arrangement
  • Managing of the Office filing Structure
  • Provide overall office support (facilities / finance/ general administration as required )
  • Ensuring all relevant documentation is filed in hard copy and electronic copy
  • Maintaining the folder structure on the electronic filing system
  • Managing the diary of the Director ( other Senior Managers)
  • Assisting with day to day activities required by the Botswana office ( general administrative duties )
  • Management of Specifications / Procedures
  • Ensure all documentation is routed through the correct Document Management process
  • Assisting with the formatting / layout of Reports
  • Presentation layout and design, including PowerPoint slide generation
  • Ensuring all outgoing documentation are in the correct format
  • Liaison with clients and all service providers and Hatch employees in various locations
  • Assisting with the drafting of letters, memo's, reports, etc
  • Coordination of the expense claims of the Team
  • Assisting with the Document Management process
  • Receptionist duties ( receiving visitors / access cards etc)
  • Answering of office telephones etc

Essential Requirements:
5 - 8 years experience in a related environment
Diploma or Degree ( preferable)
Good interaction with client
Good written and verbal communication skills
Attention to detail
Good problem solving / Conflict management skills
Good organisational skills
Ability to stay calm under pressure
Self starter
Able to work independently

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