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PA/Office Manager job in Wales

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Job Ref:  204687717
Employer:  cv-library.co.uk
Industry:  Civil and Structural
Job Type:  Permanent
Country:  United Kingdom
City:  Wales
Post Code:  CF3
Salary:  £25000 - £35000/annum
19/10/2016 09:45
Job Title: PA/Office Manager - Personal Assistant

Location: Cardiff, Bristol or Swansea

Your new company

We are currently looking to recruit a PA to the Managing Director of a very busy and growing Construction company to help with ongoing workloads based in South Wales and Bristol areas.

Our client is a dynamic and expanding construction company specialised in the student accommodation sector who are striving to create not only a successful business but a valued and respected brand that stands by the quality of their work. They therefore require not just a standard PA but someone who can add value to the business and their ultimate goal of building a successful brand.

The ideal candidate would have experience within a construction or building company office and be able to deal with abrasive characters; essentially a self-starter who is happy and has the ability to work without supervision and independently.

The Role:

+ Providing High level administrative support to the Managing Director (you will be reporting directly to the MD)

+ Office overhead accounts compile costs; look for cost reductions i.e. Salaries/payroll queries

+ Invoices for materials and sundries, input on sage or similar and send to accountant

+ Ensure appropriate insurances are in place for office, staff and projects

+ Arranging meetings and diary management for the Managing Director

+ Taking minutes in meetings, i.e. shorthand experienced

+ Facilitating effective communication for the MD

+ Liaison with 3rd party contractors, e.g. Engineers, Senior Construction staff, Suppliers and 3rd parties verbally and in writing

+ Managing contacts, filing and expenses

+ Travel arrangements for the entire office

+ Preparing meeting materials and printing reports

+ Organising and coordinating company events and maintaining schedules

+ Meeting and greetings

+ Handling incoming and outgoing mail

+ Providing office manager duties for the company and wider team members

+ General Office Management duties will include, ordering and managing stock of kitchen supplies, stationary and business cards.

Skills, Experience and Qualifications

+ A Professional PA with previous experience working with a MD, Director or Partner

+ Experience of working with senior leaders within a blue chip business

+ Extensive experience working within a student accommodation construction company

+ Extensive domestic and international diary management

+ Proven experience of collating and presentation of key information for decision making

+ Be able to work well under pressure

+ A high attention to detail and the ability to prioritise tasks is essential

+ Diplomatic whist able to juggle a variety of tasks to deadline

+ Reliable and most importantly trustworthy, as you will be working with confidential information

+ Excellent time management skills

+ Ability to work on own initiative and as part of a team

+ Strong and accurate administration experience

+ Strong telephone and listening skills

+ A positive, flexible and professional attitude

+ Have significant attention to detail and a high level of organisation

+ Have a strong work ethic and motivation to learn

+ Be adaptable and flexible to their surroundings

+ English fluency: written and verbal with excellent communication skills

+ Excellent IT skills - Word, Excel, PowerPoint, Outlook (Intermediate/advanced skills required in Outlook particularly around using the calendar functionality)

For further information about this position please call Matt Baker at CBSButler on (Apply online only)
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