|Job Ref:||204699219||Employer:||cv-library.co.uk||Industry:||Civil and Structural||Job Type:||Permanent||Country:||United Kingdom||City:||Cambridge||Address:||Post Code:||CB1||Salary:||£17000 - £20000/annum||Post Date:||20/10/2016 02:13|
Additional Works Administrator|
Main Purpose of the Job
To support a programme of Additional Works (Projects) for area of remit, ensuring a high quality data production and provide advice and support to the team regarding all processes linked to Additional Works.
Provide administrative support for the effective, compliant and timely delivery of Additional Works in accordance with Government Regulatory and Statutory undertakings, complying with all Health & Safety and Environmental standards and policies.
Ensure site teams record and progress all Additional Works tasks accurately on the Additional Works electronic systems and act as a point of contact for any administrative queries (system Superuser).
Produce regular reports on the status of Additional Works, including Supply Chain performance, jeopardy reporting, early warning and compensation event monitoring, KPI adherence and the physical progress of works.
Collate data and report on waste generated by Additional Works including the volume and type of waste generated and removed, and the disposal method of all waste products.
Support the Additional Works team in formal meetings including booking suitable facilities, confirming site access for non-pass holders, recording attendance and producing accurate minutes and action logs.
Act as a point of contact for all security applications related to Additional Works, including submission of security paperwork and keeping accurate records of security exemptions.
Identify opportunities on establishments that will support the MoD's carbon reduction targets
Support management in providing accurate data to allow optimal solutions to customer
requirements and to resolve end user issues.
Assist in the resolution of complaints in a timely and satisfactory manner.
Support the Helpdesk in responding to requests for technical advice on the Additional Works electronic systems.
Support the IT department with Additional Works electronic system developments including testing of new updates and bug fixes.
Provide coaching to ensure teams are performing to agreed service levels, ensuring effectiveness and the timely delivery of Additional Works.
Pro-actively support a safety culture in which teams and individuals are responsible and accountable for their actions and perform at their best, improve performance and realise their full potential.
Comply with the agreed system of reporting of the physical and financial progress of Additional Works, including planned milestone payments.
Assist with the production of tender documentation including issue and receipt, and preparations for Tender Bids in accordance with the tender process.
Work with all stakeholders to support the management and mitigation of contract risk.
Support the Additional
Role Specific Requirements:
Letter writing for DIO in informed occupants of proposed projects by Additional Wokrs.
Collating together Occupant returns for Additional Works Projects.
Collation of Archiving documents for Additional Works
Working with CDM team in collation of H&S files when asked
Minute taking for Additional Works Meetings
Skills & Experience Profile
Significant practical experience in administration
A good understanding of administration requirements in a busy, fast paced environment
Data processing and management
Prioritising tasks to meet tight deadlines
Working within strict ISO policies and procedures
Experience of operating in an MOD environment
Use of bespoke computer systems
Familiarisation of legal requirements in relation to construction activities
Familiarity with geography and establishments within area of responsibility
Training & Qualifications
NVQ level 2 qualification in Administration, a related discipline or equivalent experience
Continuing Professional Development
Accredited Office Health & Safety Qualification
Accredited training qualification in Waste Management
MS Office packages
Familiarisation with WorkManage applications
Developed IT skills (e.g. Excel, Word etc.)
NEC3 contract requirements
Apply online or contact Kirsty Lockyear - (Apply online only)