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Administrator / Receptionist - Redditch job in Reddich

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Job Ref:  11264BR
Employer:  MWH
Country:  United Kingdom
City:  Reddich
20/10/2016 04:03
MWH, now part of Stantec have an exciting opportunity for an Administrator/Receptionist role to join our team in Redditch on a Permenant basis.

Line Manager: Office Co-Ordinator

Hours of Work: 8:30 to 16.30 Mon to Fri

Key Relationships: Office Co-Ordinator, Operations Supervisor, Senior Administrator in Warrington, Admin colleagues in Warrington and Longbridge offices, all staff across the Warrington and Midlands offices

Primary purpose of role;
To provide administrative support to staff, and ensure the office itself is managed and run efficiently.

Job Description
Provide administrative support in the office. Tasks will vary depending on daily needs. Role will liaise closely with admin colleagues in Warrington. Task will include, and are not confined to, the following:

1. Reception
a. Presence on reception, managing access to the building via the door access security system

2. Visitors
a. Greet visitors

3. Deliveries
a. Deal with deliveries

4. Phones
a. Answer the phone, action appropriately and effectively

5. Post
a. Distribute incoming post promptly and frank outgoing post before the collection deadline
b. Take to post office
c. Arrange couriers

6. Meetings
a. Book meeting rooms, rearrange room layouts (if required), prepare beverages and order buffets, clear rooms from crockery, cutlery and litter

7. Supplies
a. Order and maintain stock levels of stationery, kitchen and cleaning supplies

8. Travel
a. Book local taxis.

9. Housekeeping
a. Ensure kitchen supplies are topped up, kitchen is generally clean and tidy

10. Office running
a. Assist with office running / facilities management tasks,
eg car park management,
logging and communicating building issues,
liaison with cleaner, and contractors on site

11 Documentation
a. Type materials including meeting records, letters, memos, e mails, workshop outputs, PowerPoint presentations, and spread sheets to Company standards using approved templates
b. Produce PowerPoint presentations and spread sheets
c. Print, scan, copy, bind, laminate documents

12. Document Storage
a. Document storage and record keeping using SharePoint Team sites and folders on UKSOL1SO1 server.
b. Archiving, shredding and disposal

13. Systems
a. Direct all timesheet issues and enquiries to Solihull Admin
b. Manage portable equipment logs
c. Raise Purchase Orders

14. People
a. Work with Office Co-Ordinator to ensure actions in relation to starters, leavers and movers are completed
b. Ensure Weekly Movements information is collated.

15. Equipment
a. Monthly record of MFD meter readings to be maintained
b. Management, storage and ordering of PPE

16. SHEQual
a. Work with Office Co-Ordinator to ensure all H&S tasks are completed, and paperwork received from landlord.

Person Specification
To be successful in this role you must:

1. Attention to detail
a. Produce accurate outputs demonstrating attention to detail

2. Attitude
a. Demonstrate a proactive, determined approach, with a willingness to learn and undertake new tasks and responsibilities
b. Be approachable and responsive
c. Be enthusiastic with a positive outlook

3. Communications
a. Have excellent interpersonal and communication skills.

4. Integrity and confidentiality
a. Demonstrate integrity and a high level of confidentiality at all times

5. Prioritise workload
a. Able to work on own initiative and to prioritise own workload.
b. Able to operate under pressure and deal with conflicting demands.

6. Skills
a. Experience and formal training in word, able to lay out letters, use of templates
b. Good typing skills, be IT literate, proficient in Outlook, MS Office, Excel, PowerPoint and SharePoint, and with an interest in, and ability to pick up new packages

7. Team player
a. Be able to work with a team and independently.

We are an equal opportunities employer.

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