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Office Assistant job in Miami

Engineering Jobs with WSP Group
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Job Ref:  31606
Employer:  WSP Group
Country:  United States
City:  Miami
30/09/2016 05:20
About WSP | Parsons Brinckerhoff
WSP | Parsons Brinckerhoff, one of the world's leading engineering and professional services consulting firms, provides services designed to transform the built environment and restore the natural one. The firm's expertise ranges from environmental remediation and urban planning, to engineering iconic buildings and designing sustainable transport networks, to developing the energy sources of the future and enabling new ways of extracting essential resources. Approximately 34,000 employees, including engineers, technicians, scientists, architects, planners, surveyors, program and construction management professionals, as well as various environmental experts, work for this dynamic organization in more than 500 offices across 40 countries worldwide. NA

Miami-Dade County Public Schools (M-DCPS) approved the issuance of a $1.2 billion General Obligation Bond for renovating facilities, updating technology, building school replacements, expanding student capacity and enhancing facility safety. Our staff will be tasked to maintain a rollout schedule that will see every school in Miami-Dade County improved, helping ensure a safe and beneficial future learning environment for students. Scope of Services may include land acquisition assistance; assistance with the selection of design and construction professionals; planning, coordination, administration and management oversight of projects and other related services.

We have an immediate opening for an Office Assistant to join our Construction Services Group, working from M-DCPS client offices in Miami, FL. Under close supervision, the Office Assistant performs administrative and office support activities that allow for use of initiative and may involve confidential and sensitive correspondence and communications.

Responsibilities include:
      • Coordinating and monitoring all office activities
      • Reviewing work of other clerical staff
      • Reviewing, editing, composing, and preparing correspondence, reports, and memoranda
      • Maintaining supervisor's calendar (e.g. scheduling appointments and coordinating meetings)
      • Operating a variety of standard business and office machines and equipment, such as: typewriters, word processors, transcription equipment, telecommunications terminals, copiers, fax machines, and personal computers
      • Receiving and screening incoming telephone calls; responding to inquiries or routing to appropriate parties for assistance
      • Establishing and maintaining office records and file management systems
      • Maintaining clerical/accounting and budget records; may also prepare and submit work unit's payroll and maintain office equipment/supply inventory
      • Coordinating various administrative support projects
      • Performing other tasks as needed

Job Requirements
Required Qualifications:
      • High School Diploma (Associate's Degree or Vocational Certificate preferred)
      • At least 3 years of secretarial or advanced clerical experience
      • Demonstrated computer proficiency, including working knowledge of Microsoft Office software, word processing, updating databases, and working with spreadsheets
      • Ability to communicate effectively, both orally and in writing (including strong grammatical and spelling skills)
      • Understanding of proper protocol in managing sensitive and confidential information
The ability to immediately work in the United States is required. Local candidates are strongly preferred and will be given first consideration.
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