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Purchasing Specialist, UPF (178461) job in Reston

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Job Ref:  178461
Employer:  Bechtel
Country:  United States
County/State:  Virginia
City:  Reston
05/10/2016 01:01
Requisition ID:
Position Title:
Project: Uranium Processing Facility (UPF)
Relocation Authorized:
US Citizenship Required: Yes
Badging: Must be able to obtain badging
Other Requirements: Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment, education and travel.

Project Description:
Bechtel National, Inc. (BNI), Bechtel's government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.

UPF will be will be built by 2025 for $6.5 billion and will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy's largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration's largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provided enriched uranium capabilities well into the future.

The UPF project works on a 9-80 schedule with every other Friday off. Start times are flexible but the standard work week is: Monday - Thursday from 7:00 am to 4:30 pm. The schedule on working Fridays is: 7:00am-3:30 pm.

Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable.

Role Overview:
Requires light supervision during performance of purchasing activities. Prepares and organizes assigned Procurement sponsored meetings, such as bid clarification and post-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the Client and supplier on all contractual matters. After reviewing plan and agenda with supervisor, conducts meetings and prepares and issues meeting notes delineating important statements, required actions and schedules. Monitors billing for compliance. Assists project Procurement team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions. Knowledge of Uniform Commercial Code or the host nation's equivalent commercial legislation. Skilled in working with, and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services.

Knowledge of the legal and commercial aspects of procurement Forms and issues purchase orders by performing the following:
  • Prepares bidders' lists
  • Prequalifies bidders
  • Forms bid packages
  • Issues bid requests
  • Coordinates bidders' questions
  • Receives bids
  • Prepares Commercial Bid Summary and recommendation letter
  • Recommends and secures approvals in accordance with established procedures
  • Prepares and commits order
  • Prepares and maintains control and status reporting documents Administers assigned purchase orders, performing the following functions:
  • Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
  • Monitors supplier performance for conformance to commercial terms.
  • Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.
  • Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.
  • Informs or works with other project Procurement personnel as assigned to the administration of the order.
  • Analyzes and distributes those suppliers' reports specified in the order/contract.
  • Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.
  • Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.

Principle responsibilities include but are not limited to:
Performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements and to assure performance to purchase order terms and conditions. Prepares bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.
  • Reports to and receives operational direction from the Purchasing Supervisor.
  • At jobsite locations, reports to and receives operational direction from the Acquisition Services Manager.
  • Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.
  • Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.

Basic Qualifications:
  • Bachelor's Degree in Business, Supply Chain, or a related subject and 1 year of progressive related experience including but not limited to, Procurement, preferably in an engineering, procurement and construction environment.
  • In lieu of degree, 7 years of progressive related experience including but not limited to, Procurement, preferably in an engineering, procurement and construction environment.
  • Candidate must be a US citizen.
  • Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment, education and travel.
  • Must be able to obtain a site security badge for access to work site.

Minimum Qualifications:
  • Working knowledge of the Federal Acquisition Regulations (FAR) and experience in implementing FAR and applicable Agency Supplements as required by the prime contract.
  • Skilled in working with and communicating effectively both orally and in writing with other project functional groups, suppliers and government officials.
  • Demonstrated proficiency in the formation and administration of purchase orders and subcontracts.
  • Basic understanding of Government Contracts and flow down of applicable clauses and requirements.
  • Experience in preparation and filing of Individual Subcontracting Reports and Summary Subcontract Reports and associated Year End Supplementary Report for Small Disadvantage Business.
  • Proficient in Microsoft Excel, Access and PowerPoint.
  • Basic understanding of Cost Accounting Standards, and determination process for applicability to the work.

Preferred Qualifications:
  • Prior experience working in the government environment.
  • Experience with performance management tools such as balanced scorecard.
  • Experience writing policy and procedural documents.
  • Experience in a Procurement environment. Experience in the formation, bid, evaluation award and administration of equipment purchases and bulk commodities up to $5M in value.

Shaping tomorrow together
Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done right-no matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected
veteran status and will not be discriminated against on the basis of disability.

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