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Contract Support Analyst job in Fredericksburg

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Job Ref:  144326BR
Employer:  AECOM
Country:  United States
County/State:  Virginia
City:  Fredericksburg
07/10/2016 22:36

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary
AECOM is seeking a Management Support Specialist to provide support for a Marine Corps Systems Command contract.

Responsibilities may include:
  • Collaborate with Finance and PMs for Subcontractor invoice processing, Coversheet creation, Reconciliation, verification of funds through CostPoint queries, and submittal for payment.
  • Provide administrative leadership in the completion of contract tasks including responsibility for deliverables, cost tracking, and travel schedules.
  • Analyze requirements, interface with other professionals to generate program documentation such as plans, schedules, briefings, reports, correspondence, contracts/contract modifications, technical instructions/procedures and/or related material.
  • Maintain a MS Project Program Management Plan.
  • Maintain and update all travel schedules, ensuring availability of funding and receipt of appropriate travel approvals. Assist travelers with expense report creation/entry. Serve as manager proxy for expense review prior to approval.
  • Prepare various documents for team members requiring Common Access Cards (CAC) and or SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR) accounts.
  • Prepare and or review final deliverable documents for submission.
  • Develop and maintain Contract Data Requirements Lists (CDRLs).
  • Coordination with PMs, AECOM employees, Subs, and the finance department to compile weekly, monthly and quarterly reports.
  • Support budget forecasting by collaborating with finance on budget projections, provide FMERs, attend weekly forecasting meeting, and manage and create Excel Forecasting tools.
  • Complete Procurement of Materials and Services, Sole Source Justification Forms, Purchase Requests.
  • Assist with Deltek timesheet completion and compliance and expense inquiries and issues.
  • General Program Management support to include drafting and tracking COR travel and material requests/approvals.
  • Supporting Finance by completing MIPRs, updating the MIPR tracking sheet, assistance with ROM instruction and reconciliation of invoices with the Government.
  • Support subcontracting function by handing Sub Capabilities Statement forms, Sole Source Justification Forms, Statements of Work, Sub Rational forms, CAC validation letters, and Sub Technical Evaluation form completion.
  • Support labor category mapping for AECOM and subcontractors by maintaining Excel labor mapping workbook and retaining resumes for all.
  • General office support, mail delivery (USPS, UPS, Fed Ex), set up of new employees with CUAR and AMEX forms, electronic filing, etc.

Minimum Requirements
  • Bachelor's Degree and 5 years of progressive related experience. Additional related experience may be substituted for education.
  • Strong working knowledge of Microsoft Office applications with expertise in MS Project and experience in Integrated Master Schedules.
  • Strong organizational skills and ability to perform detail oriented work.
  • Position may require travel.
  • Must be able to obtain/maintain a Secret Security Clearance.

Preferred Qualifications
  • Excellent writing and communication skills and strong verbal and interpersonal skills.
  • Self-starter who can work well independently with minimal supervision and broad direction.
  • Proactive team player with excellent problem solving, analytical and interpersonal and technical writing skills and must be able to coordinate multiple tasks. Knowledge of program management.
  • Experience with Marine Corps and/or tactical vehicles.
  • Proven work experience with Federal Acquisition Regulations;
  • Earned Value Management System; Costpoint and or related systems, and knowledge of Federal Travel Regulations Policy is desired.

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.
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