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Document Controller job in Nationwide

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Job Ref:  204765563
Employer:  cv-library.co.uk
Industry:  Civil and Structural
Job Type:  Permanent
Country:  United Kingdom
City:  Nationwide
11/10/2016 04:10
Purpose of the role

- The primary purpose of this post is to ensure that Company Quality Auditor standards with regard to flow of documentation in and out of head office (drawings, tenders, information requests, etc)

- To ensure that company procedures are followed with regard to the flow of information, and contribute to QA procedure review, and it`s upgrade and implementation
- To manage and coordinate the correct loading up onto Livelink all documents as required by the Project.
- To ensure the accuracy of documents received from contractors, consultants and suppliers to the Project and return to originator if not compliant with M+W procedures.
- To coordinate with M+W staff to ensure documentation received by staff is channelled through Document Control if and when necessary including e-mails.
- To assist in Livelink training of other users to maintain a Project wide useable system for all.
- To assist in regular audits of the Document Control system to ensure full Project compliance.
- To assist contractors, consultants, suppliers to use Livelink effectively providing on-site training where necessary.
- To co-ordinate the role across the Project team to ensure a seamless flow of information to meet team requirements, Project targets & programme.

Project specific requirements

- Information Management, with Engineering Specifications, document and data management, ensuring integrity of project data and documentation.
- Expediting, collating and compilation of Project User Manuals. Supplier/vendor operation and maintenance manuals, manufacturing record books (MRB), Technical data books, Spare parts interchange ability Records (SPIR), non-material requirements, Life Cycle Information, Final Hand over package documents and documents for operation.
- Alignment of all documents titles and references identify issues and close out. Update M+W EDM system and Client EDM Buzzsaw system.
- Produce status reports for Monthly Client and Internal reports.
- Oversee external and Internal audits.
- Assist with the production and control of technical documents and its circulation within the project team.
- Perform quality control checks to ensure suppliers comply with Company Document Control procedures.
- Responsible for the creation and update of risk logs, registering, filing and maintenance of Project Correspondence and Records.

- A good level of experience of operating QA systems under self direction, preferably as a document controller
- Ability to work to deadlines, under pressure and on own initiative showing good organisational skills

Highly Desirable (but not essential)

To be conversant with one or more of the following:

- On line document control systems
- Able to direct others under their control
- Qualifications at any level in building design / construction / CAD
- Working knowledge of basic M&E Systems
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