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PA job in Reading

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Job Ref:  68582469
Employer:  My Job Matcher
Country:  United Kingdom
City:  Reading
Post Code:  RG2
11/10/2016 16:37
PA Opportunity Job title Finance Team Coordinator Level I Req ID 67159BR Segment Downstream Job category Business Support Sub-category Administration/Support Countries (State/Region) United Kingdom - South EastUnited Kingdom - South WestLocation / Function Lubricants Role synopsis To provide proactive support to the Global Performance Director and Global Strategy & Transformation Director and specific business managers within the Finance team using personal initiative to enhance efficiency and deliver effective solutions. To be a point of contact for all core secretarial (60% of time) tasks including booking conference facilities, travel and intellectually managing business manager's calendars and team planners. In addition, to core secretarial tasks spend 40% of time working on project work that is delegated to role for example; organising and co-ordinating key functional processes, team meetings and assisting in preparation of presentations. Key accountabilities .- Plans own workload and has ability to prioritise workload including having the ability to change priorities when required for both self and team.- Gains comprehensive knowledge of the overall business/function strategy and objectives.- Gains an understanding of the impact on the Company of external markets and maintains an up to date awareness and knowledge of developments in the Company's Strategy and Structure.- Identifies and recognises when issues need to be raised to Team leader that require attention or intervention.- Generates ideas for project opportunities and takes the lead where required for projects.- To support Team Leader to prepare for Leadership meetings, owning accountability for planning the meetings.- Screens and redirects incoming messages (e.g. emails, telephone calls) on their Manager's behalf, taking actions where appropriate, thereby assisting their Manager in their time management and ensuring they are kept up-to-date with key issues regardless of their location at any time.- Manages, maintains and monitors Manager's complex agenda to ensure the smooth running of their day.- Produces correspondence on behalf of their Manager where necessary and appropriate. - Arranges and makes decisions regarding complex travel/accommodation/visit itineraries for both Company and non-Company personnel to ensure their schedules are planned within time constraints.- Maintains a range of data systems and produces regular reports to defined high standards. Manages and takes total responsibility (including budgetary) for conferences and seminars, including locating venues for both Company and non-Company personnel, involving attention to all details, e.g. being aware of cultural differences, health and safety, "hosting" events, to ensure that all arrangements run smoothly.- Ensures timely payment of invoices using the internal SAP system including setting up of vendors and obtaining approvals in line with the appropriate authority levels.- Arranges cover for self and between team assistants as required.- Recognised as a professional who proactively helps people get things done by owning issues that are often ambiguous and aiming to provide clarity for the business manager and others. Essential Education GCSE level education or equivalent Essential experience and job requirements Essential experience and job requirements -Proven track record of providing expert Team support-Ability to demonstrate high level of customer focus-Excellent organisation and communication skills-Highly proficient user of all applications of Microsoft Office-Proven track record of working under pressure and to tight deadlines-Ability to influence and manage stakeholders effectively-Fluent in English (verbal and written)Other essential skills and knowledge -Ability to manage multiple projects-Able to manage information appropriately -Proven ability to plan and organise self and others effectively-Able to work in a team; across boundaries and countries-Strong analytical skills and attention to detailDesirable criteria & qualifications - Professional secretarial qualification Desirable criteria and qualifications Competencies being assessed specifically for this role are:- Working under pressure - Skilful Application- Initiative - Skilful Application- Prioritisation - planning and organising - Skilful ApplicationIt also requires the following skills:1. Good communication skills - Skillful2. Ability to build and sustain strong network of relationships - Skillful3. MS office particularly power point and excel - SkillfulTwo Values being assessed specifically for this role are1. Excellence: Learn and apply the best practice of BP, act with professionalism and strive for excellent execution.2. One team: Put team first. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at
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