Search Jobs

Hold CTRL to choose multiple sectors (up to 3)


Hold CTRL to choose multiple sectors (up to 3)

Administrative Assistant job in Toronto Downsview

Vacancy has expired

Engineering Jobs with
  • Show me jobs like this one
  • More jobs from this recruiter
  • Email this job to a friend
  • Print this job
Job Ref:  TOR02915
Employer:  Bombardier Inc.
Job Type:  Permanent
Country:  Canada
County/State:  Ontario
City:  Toronto Downsview
12/10/2016 22:03
the evolution of mobility

At Bombardier Aerospace, our employees work together to evolve mobility worldwide - one good idea at a time. If you have a good idea, we'll provide the environment where it will thrive and grow into a great product or customer experience. Your ideas are our fuel.

In your role, you will:
  • Coordinate with administrative assistants for information regarding on-boarding/ off-boarding activities
  • Be the focal for the Global 7000/8000 master lists including organizational charts distributions lists, contact information, desk location, asset numbers, etc.
  • Be the focal for badge renewals as well as special access to specific locations when needed. Create and follow up on requests in the IT Request Management System/ Maximo: process and tools.
  • Be involved in resolution of employee issues during the on-boarding process. Prepare forms in order to accommodate new employees and relocate existing ones if needed.
  • Coordinate with administrative assistants and teams regarding facilities management for Toronto site: internal/ external moves, new employees, off-boarding.
  • Give support to the team for booking conferences room and projector, Inventory/Order office supplies.
  • Give support for all onsite all employee meetings including logistics and presentation prep.
  • Assist, organize and follow up on our rigorous governance to insure good communication and flow of information; Staff meeting, Operational reviews, BSC reviews etc.
  • Ensure the smooth operation of the department by tracking deliverables as requested by the directors.
  • On a daily basis, work closely with the Administrative assistants in MTL to ensure alignment and conformity.
  • Be involved in the budget process and analyze the monthly expenses of the team (SAP).
  • Be the focal for seat allocations as well as facilities planning for WP8 in Toronto.
  • Prepare and update documents and reports (Attendance report, Organizational Charts, HR Reports, distribution lists).
  • Arrange Directors' travel and special events plus any other clerical requests.
  • Support the Global 7000/8000 Communication team for various initiatives and be involved in special projects.
  • Support team members as required with such items as RMS, move requests, on-boarding process.
  • Provide guidance to employees for all Bombardier policies and processes.

As our ideal candidate,
  • You have a college degree in administration or relevant experience (2-3 years in an office environment).
  • You are computer proficient, with strong keyboarding skills, excellent knowledge of Windows 2010, MS Word, Excel, Advanced PowerPoint and Outlook.
  • You possess strong oral and written communication skills coupled with excellent interpersonal skills and a high level of professionalism. You have good organizational skills and demonstrate a lot of initiative.
  • You work well under pressure and you have proven experience dealing with individuals in a busy, fast paced and dynamic environment.
  • You are tactful when dealing with individuals at all levels of the organization, autonomous, flexible and strong team player
  • You are available to do extra hours (Overtime) when required.
Bombardier is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disablities Act (AODA), Bombardier will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at NA

Your ideas move people.
Copyright © Rengineeringjobs.com Job Board 2011  | Powered by JobMount Job Board Software