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HR Systems Administrator job in Calgary

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Job Ref:  144237BR
Employer:  AECOM
Country:  Canada
County/State:  Alberta
City:  Calgary
12/10/2016 22:32

Why Choose AECOM?
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees - including architects, engineers, designers, planners, scientists and management and construction services professionals - serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine's annual industry rankings, and has been recognized by Fortune magazine as a World's Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients' projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at NA.

About the Business Line
Oil Gas
We offer extensive global experience in upstream, midstream, downstream, marketing and distribution, and alternative energy segments serving the entire lifecycle of oil and gas company assets. Our expertise in providing the full range of mission-critical services is sought after by private-sector and national/state-owned oil and gas companies.

Job Summary
AECOM is seeking a HRIS Administrator to be based in our Calgary, Alberta location.

This position will be responsible for providing clerical support to the HR department with data management and processing of changes throughout an employee lifecycle. Duties may include: maintainence of personnel files, processing of hires, transfers, reclassifications and terminations within the HR/Payroll system, and examination of personnel files to answer inquiries and provide information to authorized persons. This position will take direction and work under direct supervision to ensure that decisions made are reviewed in conjunction with a more senior HR practitioner.

May include the following responsibilities:
  • Review and process sign-on packages to create in-system employee records
  • Maintain employee databases such as training records/certificates
  • Provide research assistance as required
  • Arrange seminars and meetings
  • Distribute communication materials (including email communication) for the group to the business units, employees, and outside service providers
  • Post communication of client group to company intranet
  • Organize HR files and documentation on company intranet
  • Scan and save HR forms and employee documents per E-filing standards
  • Organize HR files for archiving
  • Respond to employees' inquiries made through the call center and team inboxes
  • Issue employment verification letters or provide apprenticeship hours upon request
  • Liaise with site personnel including Human Resource Advisors and Hiring Managers as required to ensure organizational structure aligns with business unit needs
  • Verify accuracy of data entry at the employee level
  • Escalate significant issues to HR Advisors and/or Managers as per authority matrix
  • Identify issue trends and recommend solutions
  • Document or assist with documenting methods and procedures related to core functions of HRIS
  • Complete additional assignments as required

Minimum Requirements
  • High School
  • 1 to 2 years' experience in an office environment

Preferred Qualifications
  • Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred
  • Human Resource and/or Payroll department experience is preferred
Knowledge, Skills and Abilities:
  • Advanced knowledge in the use of Microsoft Outlook, Word and Excel
  • Proficient in the use of HRIS, ideally JD Edwards & Oracle EBS

What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
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