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Director administrative assistant job in St. Bruno

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Job Ref:  TAME-CASB01205381
Employer:  Bombardier Inc.
Job Type:  Permanent
Country:  Canada
County/State:  Quebec
City:  St. Bruno
14/10/2016 22:02

At Bombardier, our employees work together to evolve mobility worldwide - one good idea at a time. If you have a good idea, we'll provide the environment where it will thrive and grow into a great product or customer experience. Your ideas are our fuel.
Based in Saint-Bruno, Quebec, you will be responsible to assist and work with directors (3-6), heads of department (3-6) and employees (15-20) in administrative functions to perform Project office management.

In your role you will:

  • Manage emails, calendars, "to do's" and calls;
  • Perform full diary management function managers (PM, Eng, Appro);
  • Establish routes and makes travel arrangements in accordance with policies;
  • Prepare managers expense accounts and monitors;
  • Deal with the management of holidays and time sheets of employees of departments;
  • Produce monthly financial reports: Develops budgets and "forecasts" departments;
  • Manage the performance review process (PGP) of employees;
  • Perform various processes required for the function (new employees, leaving employees, computers & access LAOs, Glink, shopping card, POs, SAP / Activity Networks, etc.);
  • Prepare and corrects presentations and communications for directors with independent judgment and often with little instruction;
  • Develop and implements internal procedures and systems, including training;
  • Perform management of departmental memos and control documents;
  • Perform the classification and documentation control department, including archiving;
  • Perform bookings of rooms and projectors of his department; receives visitors;
  • Replace other workers in their absence;
  • Assume any other relevant tasks related to its functions.


  • Manage the letters of the writing process to customers, including verification of Memos "draft" prepared by other functions and coordination with Doc;
  • Manage emails and / or database (such as SharePoints or ftp) correspondence files and letters from customers and partners (inbound and outbound letters);
  • Receiving letters and documents from customers, including ranking;
  • Manage the CTS tool (letters database, documents, minutes of meetings, and deliverables) including data entry; Products "crystal" reports; status of "pilot" Performs photocopies and mailings (Fedex) customer letters and documents;
  • Manage project email (inbox and calendar), including room reservations Manages all project documents (such as project schedules, invoices, reports, statistics, KPIs, SharePoints, G drive, etc.), including sending and receiving by mail or email.

As our ideal candidate:

  • D.E.P. Secretarial or equivalent;
  • 5 to 10 years of administrative experience, including 5 years in management administration;
  • Excellent command of French and English, spoken and written; Spanish a plus;
  • Perfect knowledge of Word, Excel, PowerPoint (a test will be required through the hiring process);
  • Knowledge of CTS software a great asset;
  • Knowledge of office software and financial management tools (eg. SAP / BW) an asset;
  • Interest in project management;
  • Teamwork, collaboration and demonstrated initiative; attention to detail and work well done; sense of organization; dynamism;
  • Processing of confidential documents or information shown.

We thank all applicants for their interest; however, only those under consideration will be contacted
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