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Administrative Assistant job in Frederick

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Job Ref:  2016-13959
Employer:  General Dynamics US
Country:  United States
County/State:  Maryland
City:  Frederick
18/10/2016 05:17
Job Description

Performs complex administrative and analytical tasks in support of a contract: Candidate shall possess these skills:

The candidate shall prepare documents in accordance with Army Regulation 25-50, Preparing and Managing Correspondence to include preparing Department of the Army memorandums, letters, executive summaries, Information Papers and staffing of correspondence (preparing Staff Action Summary Sheets - HQ MEDCOM Forms 540).

Prepare, review, and staff correspondence consistent with established policies and procedures using Microsoft Office Suite: Word, PowerPoint and Excel. The contractor shall review and edit division correspondence for changes in spelling, grammar, punctuation, word usage and correct format style for the intended audience in accordance with USAMMDA policy and procedures.

Be proficient in the use of Defense Travel System and coordinate numerous travel itineraries simultaneously. Assist divisional personnel with travel order requests, and preparing foreign and domestic travel documents. The candidate shall become familiar with travel requirements, to include Army Conference Policy, track and monitor pre-travel requirements, and keep traveler informed of travel document status. As required, the contractor shall assist in the preparation of final trip reports and travel expenses for reimbursement.

Responsible for maintaining calendars for Commanders, PjMs, Directors, Deputies, Branch Chiefs and staff. To include the use Microsoft Outlook in order to effectively communicate via e-mail with other staff; use the Outlook calendar in order to schedule multi-person meetings for both personnel internal and external to the Command; and, manage multiple Outlook Calendars for separate staff members at once. The contractor shall also alert staff to impending meetings, appointments, and be able to de-conflict meetings and other events.

The candidate shall participate in meetings and shall perform other duties to include, but not limited to, coordinating and schedule meetings, seminars, VTC's, and DCO's between USAMMDA and other internal and external agencies. Prepare and distribute meeting agendas, read ahead documents, minutes and archive documentation in USAMRMC Livelink (EDMS), OneNote, SharePoint, or other electronic document management systems. Assist with agenda development and dissemination and provide meeting minutes for Division/PMO/Branch meetings if required by leadership and properly file final documents. Edit and maintain technical, budget, programmatic and administrative documentation and references in both paper and electronic versions.

Provide administrative support to the assigned Division/Project Management Office (PMO), to include the Director/Project Manager (PjM), Deputy Director/PjM, Branch Chiefs and staff members to include providing situational back-up support to other PMOs.


Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.


  • 5-8 years of administrative experience.

  • Must have experience with Army Regulations.

  • Familiar with the defense travel system (DTS) preferred.

As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial NA approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support NA is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.
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