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Document Controller (Management System Administrator) Paid Listing



Dependent on Experience

Birchwood, United Kingdom

United Kingdom

Chemical / Process Engineering 




Permanent | Full Time

An opportunity is available for a Document Controller (Management Systems Administrator) to work for a large blue-chip engineering company based in Birchwood.

Key Activities:

  • To support HSEQ Management System development and maintenance and to ensure that all data, documents and reports are current and available.
  • To ensure that the Management System remains in a structured format to best serve the needs of the business
  • To ensure accurate document control and review of management system documentation and procedures
  • To ensure that the key central administration activities of the HSEQ function are effectively discharged in support of the HSE Director, Q Director, HSEQ Systems Controller and other HSEQ staff
  • To maintain records and registers of statutory and other information required by the business

Specific Activities:

  • Assist in the development of SharePoint IT platform solutions and control of other defined document control management systems
  • Format and maintain CMS documentation on SharePoint Platform
  • Ensure document control systems are applied and adhered to, including administration of Management of Change processes
  • Maintenance, issue and control of revisions to Management System documentation
  • Perform quality control checks and formatting of all Management System documentation
  • Control of Management System document storage and archiving
  • Provision of training to end users of the Management System
  • Actively engage with documentation owners to ensure regular reviews and updates are being carried out
  • Support during third party audits of the Company Management System
  • Prepare management information, reports and analysis in relation to the Management System
  • Support and monitor database management in relation to quality system corrective actions
  • Develop, implement and maintain administrative systems within HSEQ (using IT where appropriate) which positively contributes to the effective and efficient management of information
  • Support the effective communication of changes to Management System documents, SharePoint system and other system requirements
  • Maintaining audit schedules, receiving and logging audit reports and corrective action reports
  • Receive, log and maintain registers of internal & project audit reports, 3rd Party surveillance reports and corrective actions.


  • Develops, maintains and improves company systems looking for continuous improvement opportunities through the Management of Change process and identification of best practice


  • Provides technical expertise on SharePoint and other systems
  • Provides Management System

Millbank are an equal opportunities employer and welcome applications from all suitably qualified persons.

Millbank operates as an Employment Agency and Business.

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